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Alma System Migration

Learn about the High Library's adoption of Alma, a cloud-based system that will streamline the behind-the-scenes management of the library's print and electronic collections.

Alma Migration Details

Introducing...Alma!

Behind the scenes, most libraries rely on an integrated library system (ILS), a product with built-in workflows and infrastructure designed to track the ordering, invoicing, and cataloging of new materials as well as the flow of circulating items.  On June 3, 2019, the High Library will begin to use Alma, a cloud-based ILS from ProQuest’s Ex Libris that will streamline the management of the library’s print and electronic collections within a single system.

Will I notice any changes?

While you’ll still find the same content in QuickSearch, you’ll see a new look to its design in June.  You’ll also see a new interface for renewing your High Library items as well as reviewing other details associated with your personal library account.

Why switch?

After an extensive review of system options in Fall 2017, the library decided to join the Keystone Library Network (KLN), a 20-member consortium of public and private academic and research libraries in the state of Pennsylvania.  As KLN aids not only in the support of Alma but also in the large-scale negotiation of resource subscriptions and products for all KLN libraries, the High Library chose Alma—and the consortium—for its potential cost savings and long-term collaborative advantages.

Recommendations for Users

Our go-live date for Alma is June 3, 2019.  As we continue to roll out our new system this summer and fall, we'll do our best to keep the College community informed of our progress.  We'll also post recommendations and troubleshooting suggestions for any known issues below...

6/21/19 -- New Look for QuickSearch, Journal Finder, and Library Catalog
The library's home page search box now utilizes our new system interface for searching QuickSearch, Journal Finder and the Library Catalog. If you encounter any issues or if you are not able to find the resources you need, please contact Susan Krall at kralls@etown.edu.

6/11/19 -- New Look for Library Catalog and QuickSearch
Our library catalog now has a new look!  It's the same interface that you'll soon see for QuickSearch as well.  You can learn more about the basics of our new platform by watching this video.  Hint: You may use the new QuickSearch as the library catalog in order to find the High Library's books, e-books, DVDs, CDs, scores, and other physical collections easily.  Just limit your QuickSearch results to "Library Catalog."

6/11/19 -- Item Receipts
How can you keep track of items that you borrow from the High Library?  Watch for email receipts!  We'll soon begin to send check-out and check-in receipts to your College email account.  You'll also continue to receive courtesy notices before your items are due, to remind you to return or to renew those titles.  (You'll still need to use ILLiad to manage the items that you request from other libraries.)

6/11/19 -- Permalinks
Have you bookmarked or saved links to specific High Library resources?  If so, you may need to create new permalinks.  If you get stuck, please contact us at ask@etown.libanswers.com or 717-361-1461.

6/11/19 -- Google Scholar Settings
Have you configured Google Scholar on your devices so that the High Library's full-text journal articles appear in your results?  Follow these steps to sync your personalized Google Scholar settings to our new library system:

  1. Go to Google Scholar: https://scholar.google.com.
  2. Open the menu and click "Settings."
  3. Click "Library links."
  4. Search for Elizabethtown College.
  5. Check the box next to "Elizabethtown College - ViewIt@Etown."
  6. Click Save.
  7. Do a test search in Google Scholar to make sure that you can see and use the "ViewIt@Etown" full-text access links.

6/11/19 -- Faculty Due Dates
Alma does not have an option for the indefinite loan period we currently use for Faculty book loans.  As a result, we are changing the Faculty loan period to 1 full year, plus up to 10 automatic renewals.  In addition to books from the general and juvenile collections, this new circulation period will apply to DVDs, CDs, and records; it does not apply to short-term loans (such as laptops or course reserves), the Bestsellers collection, or board games.  Please also note that the due dates for all interlibrary loan materials will continue to be determined by the lending library.  All items that are currently checked out to you will have new due dates assigned as they are imported into our new system. You will still be able to review your account status online by opening the catalog and clicking “Sign In,” using your Etown network credentials to log in. And, of course, if you have any questions about your account, please stop by the library’s Circulation desk to talk with library staff, or email HighLibrary@etown.edu.